Omnifocus Pro 2.7.2 For Macos

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Preferences in OmniFocus govern ways the app behaves on its own and how you interact with it, and can be customized to suit your needs and workflow. Choose Preferences from the OmniFocus menu, or use the keyboard shortcut (⌘,) to open the Preferences window.

  1. The MPC 2.7.2 desktop software includes MIDI maps for popular Ableton, Arturia, Korg, M-Audio and Native Instruments controllers. Downloading the Update. To download the MPC 2.7.2 Desktop Software Update, log into your Akai Pro user account or through MPC 2.7 when prompted.
  2. OmniFocus for Mac 2.8.1 January 3, 2017. Requires OS X 10.11. OmniFocus 2.8 introduced Global Search. Full release notes here. Encryption — Fixed a problem where updating your encryption passphrase would not update the underlying encryption keys, meaning that someone who had your old passphrase could still decrypt your data.

General

The General tab of the Preferences window includes settings for common interactions you’ll have with OmniFocus.

OmniFocus sync has always used HTTPS to encrypt your data while in transfer to sync servers that support it (including Omni Sync Server). New with the release of OmniFocus 2.6 for Mac and 2.15 for iOS, all OmniFocus databases set up to sync with remote servers are also automatically encrypted prior to transit, and live encrypted on the server. OmniFocus Pro 3.4.2 Multilingual macOS 34.6 MB Keep work and play separated with contexts, perspectives, and focus. Ignore the irrelevant, focus on what you can do now, and accomplish more. And do it all much faster than before. OmniFocus lets you see your work in a variety of ways. OmniFocus 2 comes with six built-in perspectives and two transient reference perspectives (Completed and Changed), and custom perspectives can be added in OmniFocus Pro. Perspective Tabs The vertical column of tabs on the leftmost side of an OmniFocus window, displaying a list of persistent perspectives for your browsing pleasure.

  • Outlining

    Users of OmniFocus 1 will be familiar with “Classic Mode” outlining, governing the behavior of common keyboard actions when items in the main outline are selected. OmniFocus 2 brings an alternative mode, and you can switch between them here.

  • Capture

    Set a custom keyboard shortcut for Quick Entry here (the default is Control-Option-Space). Use the Clippings Shortcut button to open System Preferences and set up your system-wide keyboard shortcut for Clippings (more info is available in the Clippings section).

Organization

The Organization tab of the Preferences window includes settings for keeping your database views tidy, and defaults affecting how projects and perspectives are organized.

  • Clean up inbox items which have:

    You can choose Organize ▸ Clean Up (Command-K) to help keep your view tidy by moving items with changed status or metadata to their correct locations. This preference governs which changes to an item’s data cause it to be swept up in the cleanup process.

  • Clean up changed items:

    If you’d prefer that items be cleaned up as soon as their status changes, choose Immediately. Otherwise, items will be cleaned up when you switch between perspectives or when you invoke a cleanup manually.

  • New projects and action groups are:

    Choose Sequential if you tend to create projects whose actions must be completed in a specific order, or choose Parallel if your projects and groups are often closer to basic lists.

  • In perspectives without project hierarchy:

    If you’d prefer to display items completely detached from the projects or groups they belong to when you’re looking at Contexts or a custom perspective without project hierarchy, uncheck the box for this preference.

Note
Sometimes after cleaning up, a project named Miscellaneous will appear in your Projects perspective. What’s up with that?

The Miscellaneous project is a single action list that OmniFocus automatically creates whenever items are cleaned up that don’t have a project assigned. Since removing items from the inbox requires that they be assigned a project, if your clean up preferences are context-based the Miscellaneous project becomes their home until you assign them another.

Since the Miscellaneous project is automatically created by the app based on how you’ve chosen for clean up to work, it can’t be permanently removed; if you’d prefer not to use it, try cleaning up based on project assignment instead.

Layout

The Layout tab of Preferences controls how data is displayed in OmniFocus’s main outline.

  • Fluid

    The fluid layout option is the classic OmniFocus 2 layout, displaying information related to items in your OmniFocus database in a row beneath the item title.

  • Custom Columns

    The custom columns option provides configurable presentation of your data based on just what’s relevant to you. Data is displayed in columns on the same line as item titles, and these columns can be selectively shown or hidden with the check boxes in this section.

With OmniFocus Pro, you can use individual perspectives’ View options (or the Perspectives Editor) to choose whether Layout preferences affect that particular perspective. If you like, you can also customize individual perspectives’ column layouts to only show the data most relevant to the perspective.

Style

The Style pane of Preferences controls the fonts and colors used throughout OmniFocus.

  • Font collection

    Choose the font package that applies to text in views on your OmniFocus database. Proxima Nova is the default sans serif collection; Georgia is included as an alternative with serifs.

    For OmniFocus users with OS X El Capitan (version 10.11), the System Font (San Francisco) is also included as an alternative.

    The slider beneath the selection menu offers scaling font size for easy readability or higher data density.

  • Color palette

    Choose a themed set of colors to apply to your OmniFocus interface. Two styles (OmniFocus Light and OmniFocus Dark) are included by default.

  • Sharing

    Choose Import Style to bring custom .ofocus-style themes into OmniFocus, where they will be added to the dropdown font collection and color palette menus where appropriate.

    Choose Export Current Style to create an .ofocus-style file representing the currently selected font collection, color palette, or both. This file can be used as a base for custom edits, or imported to add additional user-created themes to OmniFocus.

Omnifocus Review

Note
Modifying OmniFocus themes requires some coding knowledge and isn't part of the core OmniFocus experience. We've created a support article for anyone interested in exploring under the hood, but we're unable to provide direct support for the myriad of custom states possible when altering existing themes.

Dates & Times

OmniFocus starts with an educated guess at some default parameters for what it means for items to be due, due soon, and deferred, as well as an interval for project reviews. You can change these settings in the Dates & Times pane of Preferences.

  • “Due Soon” is in the next:

    OmniFocus displays actions and projects that are due soon with an amber title and status circle. What “due soon” means is up to you—the default is two days away from the present, but you can pick a different value here.

  • Default time for defer dates:

    When you create an action or project with a “deferred until” date but no specific time, OmniFocus helpfully provides one for you. Use this preference to pick a default time for defer dates that most suits your needs.

  • Default time for due dates:

    As with the previous preference, you have free reign over the time that your actions and projects come due by default (when only a date is assigned).

  • By default, review projects every:

    While you can set custom review intervals for specific projects, it’s good to have a default setting for when you’d like to review new schemes that you’ve added to OmniFocus. This preference governs when and how often projects will show up in your Review queue by default.

Notifications

OmniFocus can operate in complete stealth mode, or it can alert you each and every time an action is due. The Notifications pane of Preferences holds settings for fine-grained control over when and how the app tells you what’s up next.

  • Show reminders:

    How visibly do you want OmniFocus remind about items you’ve decided are relevant? This preference adds some visual oomph to let you know what’s going on, by:

    • Badging the OmniFocus icon in your dock with a number equal to the items you’ve chosen to be reminded about (based on the Remind about section below).

    • Equipping the OmniFocus sidebar with badges displaying due soon and overdue items in projects and contexts (for any perspective that displays them).

    • Sending notifications to Apple’s OS X notification center to appear as you’ve configured System Notifications to behave (notifications are sent based on your choices in Remind about below).

  • Highlight perspectives:

    When there are items asking for your attention in one of the built-in perspectives, OmniFocus can give you a subtle reminder by adding a colored bar to the left edge of the perspective’s tab. Use this preference to choose which perspectives can be highlighted when something relevant comes up.

  • Remind about:

    Use this preference to choose the types of events you’d like to be alerted to. (this choice is applicable to the badge count in your OmniFocus dock icon and the notifications sent to Notification Center).

    You can choose to be reminded about items that are overdue, due soon, or flagged.

  • Show in Today:

    With the Today extension turned on, you can fine-tune the list of items you see when you look at Today in Notification Center. Control your workflow by choosing one or more criteria for actions that appear in Today. Items that can be shown include Overdue, Due Today (the default), Deferred Until Today, Flagged, and Inbox Items.

With OmniFocus Pro, you also have the option of choosing a custom perspective to display in Notification Center via the Today extension. Choosing Show a Custom Perspective reveals a dropdown menu from which you can pick the existing custom perspective that you’d like to display.

  • Publish due items as calendar alarms:

    If you’d like to be notified about due items on a device without OmniFocus but with the ability to subscribe to calendars, you can set up OmniFocus to publish a calendar to your database’s sync server location that you can then subscribe to in any app that supports iCalendar files with an ‘.ics’ extension.

    Upon choosing a setting other than Off, a calendar containing alarms corresponding to the due dates of your actions and projects will be created in the same remote sync folder that contains your database. This may take a little while; you can verify that it’s in place (or subscribe to the calendar on your Mac) by clicking Subscribe. The address that appears is the one you’ll want to use when subscribing from other devices as well.

Omnifocus review

Warning
When choosing a location to store a subscribed calendar, you may see iCloud as an available location (this is the default location in OS X’s Calendar app, for example). Storing a calendar in iCloud that syncs with your OmniFocus database can lead to some annoying and repetitive password prompts, so we recommend storing it locally on the device where you’d like to receive the alerts instead.

Note
When OmniFocus publishes due items as calendar alerts, it looks for actions and projects that are due within the next two weeks and no further. This is to prevent inaccuracies based on predictions of future activity from creeping in to your calendars. For important occasions outside of this timeframe, scheduling regular calendar events is advised.

Warning
The OmniFocus 2.6 Mac/2.15 iOS updates bring a new, more secure database format to OmniFocus. After migrating to the new format, if you're set up to publish due items as calendar alarms, a portion of your data corresponding to the two weeks noted above will be unencrypted while stored as part of the .ics file on the sync server.

Synchronization

As explained in Getting Synced, establishing a cloud-connected copy of your database is a great way to keep OmniFocus in harmony across all your devices. The Synchronization pane of Preferences has the options you need to set up your sync account.

  • Don’t Sync

    This setting isn’t recommended, but if you plan to use OmniFocus exclusively on your Mac and syncing to a remote server is prohibitive, you can choose to disable OmniFocus’s sync features. In all other cases, having a cloud-based copy of your data is a great way to rest at ease that your work won’t be lost in a local catastrophe.

  • Omni Sync Server

    Omni maintains a set of servers designed to interface cleanly with OmniFocus, providing unique features like Mail Drop and support for your needs as an OmniFocus user. We recommend this as the best sync solution for most users, since it’s the one we can provide the most support for; it also happens to be free!

  • Advanced (WebDAV)

    If you choose to entrust your data with the Omni Sync Server, we’ll treat it with utmost care and responsibility (see our Terms of Service and Privacy Policy). That said, if you have exceptional security needs or other privacy concerns, you may want to use a third party WebDAV server (or set up your own). That’s great! Find out more about syncing to a custom WebDAV server in Other WebDAV Options.

When you’ve chosen a sync preference, a field appears beneath the sync choices for entering the server address. You can sync immediately with the Sync Now button, and view a list of devices registered to sync with the chosen database by clicking the gear button. Choose Send Settings via Email to create a handy message that’ll help configure sync on your other devices.

With OmniFocus sync set up on your Mac, choose Show Sync Details... for advanced information about the connected sync account, including:

Omnifocus Pro 2.7.2 For Macos Installer

  • A list of Devices currently syncing to the account. Selecting a device shows how recently it synced to your OmniFocus database, and provides the option to unregister it as an approved sync client.
  • Push-triggered sync options, with push enabled by default. Technical details of your push connection are shown here, along with advanced options (primarily used for troubleshooting). The Learn More link connects to a support article with details on how push works, and why even the most data security-conscious users will likely want to leave it enabled.
  • A sync Log with a list of all your recent OmniFocus database sync activity, and the reasons for each sync event along with their durations. If anything seems strange here, you can copy the log for use when contacting Omni support.
  • Details about the Encryption status of your data on the sync server. With OmniFocus 2.6 for Mac and later (and OmniFocus 2.15 for iOS and later), OmniFocus uses an upgraded database format that encrypts your data on the server. Verify the encryption status of your sync data here, and (optionally) set up a separate passphrase for decrypting your database.

Update

OmniFocus can operate completely offline without a problem, but if you’d like the security of automatic updates you can set them up here in the Update pane of Preferences. There’s also the option to help Omni improve future versions of OmniFocus by sending us anonymous data about your Mac.

  • Check for updates (Omni Store Only):

    OmniFocus is naturally curious about when updates are available for itself. If you’d prefer for the app not to check for updates automatically, uncheck the box for this preference; otherwise, you can choose an interval that suits you best (it’s not a very intrusive or bandwidth-heavy process). You can check for updates manually using the Check Now button, or with Check for Updates in the OmniFocus menu.

  • Send anonymous system information to The Omni Group

    If you’d like to help us improve future versions of OmniFocus for you and others, you can choose to send us anonymous information about your system when you check for updates to the app. Click Learn more about what kind of information is sent to see a list of exactly what info is collected, and learn how it’s used.

When you first launch OmniFocus 2 you’ll be asked to set up your sync settings. Syncing is important in OmniFocus as an additional layer of backup storage for your data, and enables several of the advanced features of the app such as Mail Drop. If you have OmniFocus for iPhone or iPad, syncing connects you to the latest changes made on any device.

If you’re planning to sync, it’s recommended to do so as part of the app setup process to ensure as smooth a transition as possible between versions, and to provide that added layer of backup right away. If you choose to set up sync later, the same preferences you saw at first launch are available in OmniFocus ▸ Preferences ▸ Synchronization.

Omni Sync Server

The most straightforward sync option available is our very own Omni Sync Server. It’s free, reliable, and supported by Omni’s ace support team; we take care of managing the servers so your data is always available when you need it most.

Get started by creating a new Omni Sync account here:

Other WebDAV Options

Omni Sync Server is a great syncing solution for most OmniFocus users. If your sync needs require that your data be kept completely within a system you control, you can configure a private WebDAV server to sync your OmniFocus data. This can be a third party server (there are many fine providers out there) or one that lives on your own Mac.

While we’re not able to provide comprehensive support for WebDAV servers we don’t administrate (since it isn’t our software), we’re glad to help you get started with some pointers.

See this support article for a tutorial on setting up your own OmniFocus sync server using Server.app (included with Mac OS X Server).

Another option for self-hosting your own sync server is WebDAVNav Server, a free server application (see the corresponding support article). Please recall that we can't provide troubleshooting assistance for third party apps or services, so once again we recommend Omni Sync Server unless you're running OmniFocus in extraordinary circumstances.

Warning
When you expose files and folders on your computer to the internet (even with password protection), you assume some risk. Make sure you understand this risk before setting up a server, and be sure to keep your Mac up to date with the latest security patches. If you’d prefer not to host your own server, you can sign up for an Omni Sync Server account or use another standards-compliant WebDAV host to sync OmniFocus.

Also note that while services such as Dropbox are great for file sharing, they can’t handle OmniFocus data properly for syncing purposes. Using Dropbox as a place to store your OmniFocus data can corrupt it. Do not use Dropbox as a means of synchronizing your OmniFocus data.

Omnifocus Pro 2.7.2 For Macos High Sierra

How Synchronization Works

With sync turned on in OmniFocus, a server you designate keeps a copy of your database so that it’s always available wherever you are. With each subsequent sync, OmniFocus compares your local database with what’s on the server and applies any differences to the database on the server (or vice versa, bringing the latest changes from the server to your device).

We’ve also built in an automatic sync mechanism. With sync turned on, OmniFocus sends new changes to the sync server after one minute, or when opening or closing the app. At a bare minimum, OmniFocus checks in with the server every hour if nothing has changed on the device. This helps ensure that your data from OmniFocus is always safe, secure, and most importantly—up to date.

Tip
Devices with OmniFocus 2 (on any platform) that sync to the same server account and are connected to the same Wi-Fi network will prompt each other to sync when any new changes are pushed to the server. Nifty!

If you’ve made changes you want to view immediately on other devices, you’ll want to perform a manual sync (by clicking the Sync button in OmniFocus) before switching to OmniFocus on another device. This pushes your latest changes up to the sync server, so that when you launch OmniFocus on the other system, all you have to do is click or tap Sync to ensure that all of your changes are there.

Note
In OmniFocus 2.4, synchronization is even more robust with the addition of push notification-triggered sync. This feature notifies your other devices with OmniFocus to update whenever you make a change, so manual syncing should rarely — if ever — be required. See this support article for more information on just how it works.

2.7.2

For options related to push-triggered sync, choose Show Sync Details... in the Synchronization Preferences pane of OmniFocus Preferences.

Encryption

OmniFocus sync has always used HTTPS to encrypt your data while in transfer to sync servers that support it (including Omni Sync Server). New with the release of OmniFocus 2.6 for Mac and 2.15 for iOS, all OmniFocus databases set up to sync with remote servers are also automatically encrypted prior to transit, and live encrypted on the server.

Note
Versions of OmniFocus with the database encryption feature also include an updated database format that requires migration from previous versions for compatibility between all your devices with OmniFocus.

After updating one device to a version that supports encryption, you'll see guidance on which other devices must be updated before the migration can take place.

For details on the migration process see Migrating Your Database.

Encryption is done by OmniFocus on your Mac or iOS device at the time the database is transmitted to the sync server. This means that regardless of the sync destination (Omni Sync Server or another WebDAV server), encryption-based security is preserved. OmniFocus doesn't actively encrypt data while in storage on your local device, instead deferring to any system-level encryption you have in place.

Technical details of the encryption scheme for OmniFocus can be found in this forum post.

Warning
After migrating to the new database format, if you're set up to publish due items as calendar alarms, a portion of your data will remain unencrypted while stored as part of the .ics file on the sync server.

Omnifocus Pro 2.7.2 For Macos Catalina

Setting a Separate Database Passphrase

By default, OmniFocus uses the password you chose when setting up your sync account to encrypt your database on the server. For an extra layer of security, you can use a distinct encryption passphrase by choosing Change Passphrase from the Encryption tab of Show Sync Details in Synchronization Preferences.

This section of Sync Details indicates whether your database is encrypted with your sync password, or a separate one. When you click Change Passphrase, you are prompted to enter your current passphrase (this is the same as your sync password). You can then set and confirm a new passphrase used to encrypt your database on the server.

After setting a new encryption passphrase the Encryption settings indicate that your sync and encryption passwords are distinct. You can unify them again by clicking Link Passwords, or change the encryption passphrase to something new with Change Passphrase.

Note
If you're syncing with OmniFocus on other Macs or iOS devices, after changing your encryption passphrase you will be prompted to enter the new passphrase on each of those devices before you can receive updates from the server.